Description
Children's Hospital Foundation seeks an experienced Executive Assistant & Corporate and Community Partnerships Coordinator to provide high-level administrative support to the Vice President for Corporate and Community Partnerships and the Corporate and Community Partnership team. This highly collaborative role helps advance corporate and community fundraising initiatives by coordinating administrative operations, managing key projects, facilitating donor and foundation cultivation activities, and ensuring the efficient execution of team priorities.
Reporting to the Vice President of Corporate and Community Partnerships, the Executive Assistant & Corporate and Community Partnerships Coordinator plays a key role in supporting corporate and community fundraising operations, donor cultivation and partnership activations, and team effectiveness. The successful candidate will manage complex scheduling, coordinate donor and prospective donor visits, prepare meeting and proposal materials, track projects and deadlines, and facilitate communication among internal and external stakeholders. This position requires a highly organized, detail-oriented, and proactive individual who thrives in a fast-paced, collaborative environment and exercises sound judgment, discretion, and professionalism when handling sensitive and confidential information.
Requirements
Executive and Administrative Responsibilities include:
Provide comprehensive administrative support to corporate and community partnerships team, including calendar management, coordination of meeting logistics including agendas, minutes and follow ups.
Prepare, edit, and manage executive communications, presentations, and reports
Provide support for scheduling and managing corporate and community team with hospital tours, site visits, check presentations, and all donor facing engagements in the hospital and in the community.
Coordinate travel-related documentation, reimbursements, invoices, and other administrative processes.
Support Corporate Council, including scheduling meetings and preparing materials Manage inventory and ordering process of promotional and branded materials for the entire CHF team
Collaborate across Children's Hospital Foundation and Children's Hospital of Richmond at VCU to ensure effective communication, coordination, and execution of departmental priorities.
Corporate and Community Partnerships Coordination includes:
Support the corporate and community team in developing, cultivating, and maintaining relationships with corporate sponsors, community partners, and donors.
Coordinate partnership agreements, deliverables, and benefits fulfillment to include partnership activation plans and stewardship plans alongside partnership managers.
Plan and execute (in partnership with corporate and community partnerships team) partnership-related events, meetings, and recognition activities.
Collaborate with marketing and communications teams to promote partnerships and benefits delivery.
Track partnership performance and prepare impact reports for stakeholders in partnership with donor engagement and stewardship team.
Represent the organization at community events, networking opportunities, and outreach initiatives. Support the team with day-to-day- needs related to Foundation’s in-kind donation program to include scheduling deliveries with CHoR, engaging with in-kind donors, and supporting the growth of in-kind donor relationships with Foundation team.
Supports the corporate and community partnerships team in executing the volunteer engagement strategy to include activity calendar and logistics for corporate champions/partners.
